How can I manage my cash flow in Qonto?

Track your cash flows at a glance

Your dashboard gives a clear view of your financial flows over time. It allows you to answer questions such as: Should I diversify my customer base? Are my expenses sufficiently optimized?

To learn more about how the Forecast page works in detail, read this article: What does the 'Cash Flow' graph on my Forecast section represent?

👆 Good to know: Transactions between your Qonto account and External Account connected will not be be displayed, as they are considered as internal transfers.

Understand the daily tracker section

The Daily tracker section lets you monitor all upcoming cash movements, so you always know what’s expected for your cash balance.

You can easily tailor the view to your needs using three filters at the top of the page:

• Accounts: Choose to track all accounts together, or focus on one or more specific accounts.
• Type of flows: Decide if you want to see both inflows and outflows, only inflows, or only outflows.
• Time period: Select whether to display transactions due in the next 30 or 90 days.

At a glance, you’ll see your current balance, the total amount of upcoming inflows and outflows, and any overdue items. A chart visualizes these future cash movements, and a detailed list shows each transaction with its amount, counterparty, and due date. This helps you stay on top of your short-term cash flow and prioritize what needs your attention.

Understand how to categorize your transactions

Do you want to know which type of transportation costs you the most? Which customer you rely on most? What your main expenses are? Or in which city you make the most profit?

To answer these questions, it’s important to categorize each of your incoming and outgoing transactions. Once categorized, every transaction can be identified and filtered. For example, if a transaction is labeled "Facebook Advertising," you’ll know it’s an expense related to a social media campaign.

There are two main ways to categorize your transactions:

Custom labels

• You can create your own label categories and individual labels. For example, you might have a category called "Transportation" with labels like "Train," "Plane," and "Taxi."
• Labels are added manually and are useful for internal reporting or adding extra context to your transactions.

Categories

• Categories and sub-categories are linked to cash flow management in Qonto and allow for more automation than labels.
• Once you assign categories, you can track your cash flow month by month from your dashboard and compare your actuals with your forecasts.
• Category rules let you automatically assign transactions to the right category. For example, all income from Amazon could go under "Sales Revenue," while expenses paid to Amazon could be "Cost of Goods Sold."
• You can customize categories, set VAT rates, and color code them from the Categories menu. In the Rules menu, you can set up automatic sorting rules.

Good to know:

• Categories are automatically added to every card transaction.
• You can manually assign a category when you add a beneficiary during a transfer.
• You can also manually categorize your transactions (apart from subscriptions) in the Transactions page of your Qonto app.

Category Wizard

Easily view and sort your uncategorized transactions from the Forecast page. At the top of the screen, you will see the number of transactions that remain uncategorized. Click this button to open the smart categories window, which will group your uncategorized transactions, suggest likely categories, and help automate this process for future transactions.

Understand how the Rules center works

The new Rules Center is an automated transaction categorization feature that uses "if this, then that" rules to give users greater flexibility in organizing their Cash Flow Management transactions with an enhanced Categorization Wizard for more accurate auto-categorization.

Learn how to Ignore transaction for analytics

Sometimes you may have transactions you want to exclude from your cash flow analytics, like internal transfers between different company accounts, to maintain an accurate picture of your actual cash inflows and outflows. To remove a transaction from your analytics, click on the transaction from the Transactions or Forecast tab. Then click the icon or toggle to “Exclude from your cash flow data” Your excluded transactions will be added to a new “Excluded transactions” category and can be restored at any time.