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What are the guidelines to follow?
Since December 14, 2020, when you upload an attachment to a transaction in the Business account section of your Qonto app, we store it and certify its probative value. You no longer need to carefully keep all your payment receipts in your drawer!
Please note that this feature is available for our Smart, Premium, Essential, Business, and Enterprise plans.
☝️ Good to know: Qonto does not have access to your original payment receipts. You therefore commit to only sending unmodified documents (payment receipts, expense reports, and other supporting documents) and to follow our guidelines to prevent their validity from being disputed by the tax administration. In the event of an audit, Qonto cannot be held liable if the digital version of your payment receipts does not match the original version.
What does this mean exactly?
More precisely, it means that your paper and digital payment receipts have exactly the same legal value. You can therefore throw away your paper payment receipts, while still remaining compliant with the law and the relevant authorities.
What are the guidelines to follow?
To have an attachment certified, you must provide us with a digital copy of the original. To facilitate this process, ensure that:
The document is readable, uncompressed, and unmodified
The colors must match the original
The document must not be cut or cropped
Make sure the following information also appears:
A description of the item (or service) and the price
The VAT rate and amount
Information about the seller: company name, address, and VAT number
The date and time of the transaction
The date and receipt number
✌️ Good to know: If your file is in PNG or JPG format, Qonto automatically converts it to PDF. You don't need to do anything!
Please note that this feature does not support screenshots taken with the latest macOS Big Sur 11.4 version.
Is it secure enough?
Yes, of course! First, Qonto provides the probative value certification of your attachment by automatically creating an electronic signature and digital stamp through a service provider. You also get the date and time of certification.
Then, Qonto stores your files in accordance with European eIDAS regulation indefinitely and securely. In the event of an audit, simply export your digital payment receipts.
💡Please note that probative value is not retroactive and that in case of downgrading, certified attachments will still remain certified.
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